Privacy policy Personal data related to site visitors

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Privacy policy

Published 5/14/18. Updated 11/23/2020
 
Personal data will only be processed to the extent necessary. The data collected in connection with the registration will form a register to which the general EU data protection regulation and the data protection act apply (5.12.2018 / 1050). In this statement, we explain how we process data and what your rights are under the Privacy Regulation.
 

Controller of register:

A-Clinic Foundation, Ratamestarinkatu 7, 00520 Helsinki, Finland.

Contact person at Dopinglinkki: Hanna-Kaisa Jussila, dopinglinkki (at) a-klinikka.fi

Data Protection Officer at the A-Clinic Foundation: Tiia Ruokosalo. Contact by email saatio.tietosuoja (at)  a-klinikka.fi or by regular mail to the address above with the marking "A-klinikkasäätiö / Tietosuoja"

Name of register:

Personal data related to visitors to the Dopinglinkki site, collected via the advisory service, surveys/questionnaires, Puhtaan liikunnan puolesta/For Clean Exercise programme form, feedback forms and fixed-term competitions.

Purpose of use of register:

Email addresses are needed in the online advisory service (available only in Finnish and Swedish) for an automatic e-mail notification. Background information, which is provided voluntarily, is used as a basis for giving advice. Questions and background information may also be used as research material in anonymised form.

Responses to questionnaires may also be used as research material. The data are anonymised to ensure that individuals cannot be recognised. 

The contact details of fitness centres and entrepreneurs who join the Puhtaan liikunnan puolesta/For Clean Exercise programme are collected in order to advertise the operators and to contact them in relation to the programme e.g. by sending a members’ newsletter by e-mail via the APSIS system.

In the visitors’ survey and in fixed-term competitions, participants’ contact information (email address and phone number) are needed for prize draws. 

The information requested in connection with the feedback will be used for possible contact.

Content of the register:

When someone contacts the online advisory service (in Finnish or Swedish only), we request background information such as gender, age, place of residence, education level and main occupation. This information is provided voluntarily. The data subject is emailed a PIN code that they need for reading the answer to their query, as well as a notification once their question has been answered. The email address is automatically erased from the database once the notification has been sent. Providing the email address is voluntary, and is not essential for using the service. Please refer to the terms of use of the advisory service.

The questions and answers generated as part of the advisory service may be modified to create highly generalised sample questions and answers for the site.

The questionnaires request information such as the respondent’s age, gender, education level and province. Providing these answers is voluntary.

The visitors’ survey requests the respondent’s age, education level, province and gender, among other things. The respondent may choose to provide an email address.

For fixed-term competitions, we may request the entrant’s name, phone number and email address in order to contact them.

The Puhtaan liikunnan puolesta/For Clean Exercise application form asks for the contact details (name, address, telephone number, e-mail) of the operator involved in the activity as well as its contact person.
 

Regular data sources:

The users of the Dopinlinkki service decide which data to provide on themselves.

 

Data security principles:

Electronically collected data are stored in a database supplied by a service provider, which cannot be accessed by outsiders. Access to the database requires authentication by username and password.

 

Regular data transfers and data transfers outside the EU or the European Economic Area:

The statistical data collected within Dopinglinkki and the questions sent to the advisory service are not ordinarily disclosed to third parties.

They may, however, be disclosed to external researchers who have been authorised by the A-Clinic Foundation to use them as research materials. If necessary, requests to use such research materials are considered by the Foundation’s Ethics Committee.

 

Registry data protection and retention periods:

The electronically collected information is located in the service provider's database, which is not accessible to third parties. The database is protected by a username and password.
 
The contact details of participants in fixed-term competitions and surveys will be deleted once the draws have been completed.
 
The contact details of the Puhtaan liikunnan puolesta/For Clean Exercise operators will be stored for as long as the operators are part of the programme. If the operator does not want a membership letter, their e-mail address will be deleted from the APSIS system. The names of operators that were previously involved in the programme will be retained for statistical and archiving purposes after a possible resignation / closure of the company.
 
Dopinglinkki regularly assesses the need for retention, taking into account applicable legislation. In addition, Dopinglinkki shall take reasonable steps to ensure that personal data about data subjects that are incompatible, out of date or inaccurate for the purposes of processing are not retained in the register. Dopinglinkki shall correct or destroy such information without delay.
 

Right of inspection and right to request correction of information

Every person in the register has the right to check the information stored in the register concerning them and to request the correction of any incorrect information or the addition or deletion of incomplete information. 
 
In addition, the data subject has the right to have the data transferred in machine-readable form to another registrar, if technically possible. Data processing may also be restricted. 
 
You can exercise your rights by sending a request to us at dopinglinkki (at) a-klinikka.fi. 
 
If the data subject wishes to check the data stored about them or request a correction, the request must be sent in writing to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller shall respond to the customer within the time limits set out in the EU Data Protection Regulation.You can exercise your right to inspect the information stored in the register once a year free of charge.
 
In addition, the data subject has the right to refer a matter concerning the exercise of rights to the supervisory authority (the Data Protection Ombudsman) if they do not consider that Dopinglinkki has complied with data protection provisions or official regulations. The contact details are also on the Data Protection Ombudsman's website.
 
Office of the Data Protection Ombudsman
Street address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: PL 800, 00531 Helsinki, Finland
Switchboard: +358 29 566 6700
 
If a person wishes to check the data stored about him or her or request a correction, the request must be sent in writing to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation.
 

Other considerations:

If information is collected in a different way from the above, the users of the site will be informed about data protection, the publication of the information and how the collected information will be processed.
 
Webropol is Dopinglinkki's internet-based survey tool. Also read the Webropol privacy statement (in Finnish).
 
Information on the cookie policies of the A-Clinic Foundation's online services can be found on the A-Clinic Foundation's website (in Finnish).
 

Changes to the Privacy Policy Statement

If the Dopinglinkki changes this statement, the changes will be updated on this site.